Administrative Assistant (Finance)
Special instructions to applicants: Please attach a cover letter and resume as a PDF to avoid formatting issues.
About Rice:
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.
About George R. Brown School of Engineering and Computing:
The George R. Brown School of Engineering and Computing ranks among the top 20 undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff and students in an inclusive environment.
We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought, and we support an inclusive environment that fosters interaction and understanding within our diverse community.
Position Summary:
The Administrative Assistant in Dr. Tomson's lab provides essential administrative and operational support to help keep the team organized and efficient. We're looking for someone who is dependable, detail-oriented, and enjoys helping others. A strong work ethic, punctuality, and a positive attitude are key to success in this role. This is a great opportunity to be part of a collaborative research environment and contribute to the smooth day-to-day operations of the lab.
Ideal Candidate Statement:
The ideal candidate is a reliable and organized individual with a strong work ethic, who takes initiative and enjoys supporting a collaborative team.
Workplace Requirements:
This position is exclusively on-site, necessitating all duties to be performed in person. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: This position is a part-time, 20-hour per week position with a salary range of $16.83 - $20.24/hr. *Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Minimum Requirements:
- High School Diploma or equivalent
- 0 - 1 year of administrative assistant experience
- In lieu of experience requirement, additional related education above and beyond what is required, on an equivalent year-for-year basis may be substituted
Skills:
- Basic computer skills and demonstrated experience with office software and email applications
- Ability to follow through and complete assigned tasks
- Good organizational skills and attention to detail
- Good verbal and written communication skills
- Good customer service and interpersonal skills
Essential Functions:
- Greets visitors and routes them to appropriate individuals, answers phones, and serves as a resource on school procedures and general inquiries
- Distributes routine communications such as memos, notices, emails, and letters
- Enters data into basic tables, reports, and spreadsheets, makes copies, and monitors and orders office supplies
- Tracks facility and office equipment, such as keys, vehicles, and projectors, via logs, and schedules repairs as needed
- Reviews invoices for accuracy and initiates purchase requisitions
- Arranges meetings and assists with routine conferences including scheduling rooms, managing equipment, ordering meals, and assembling materials
- Makes travel arrangements
- Creates and maintains files and filing systems
- Sets up office spaces and/or supports coordination of basic office moves
- May provide guidance to temporary and student employees on routine matters
- Performs other duties as assigned
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.
