Accounts Payable Specialist (Administrative)

Purpose of this Position:
The Accounts Payable Specialist is responsible for the timely processing of invoices.
This position may also assist with inventory accounting and sales tax reporting.

Essential Duties and Responsibilities:
Daily/Weekly:
· Review and verify invoices
· Enter and upload invoices into system with correct coding
· Sort, code and match invoices
· Set invoices up for payment
· Process, code and enter expense reports
· Prepare payables report for disbursements
· Post transactions to journals, ledgers and other records
· Monitor accounts to ensure payments are up to date
· Research and resolve invoice discrepancies and issues
· Correspond with vendors and respond to inquiries
· Produce monthly reports
· Assist with month end closing
· Sales tax - ensure proper coding and paying timely as instructed
· Assist in closing work orders
· Assist in posting packing slips
· Get mail as needed

Additional Responsibilities:
· Inventory cycle counts and variance reporting of such
· Prepare analysis of accounts as requested
· Provide supporting documentation for audits
· Correspond with vendors and respond to inquiries
· Provide supporting documentation for audits

Knowledge Skills and Abilities:

· Conceptual thinking - applies common sense, theory and experience to decision making; interprets data for discrepancies and trends and recognizes subtle patterns; identifies key issues or uses inductive reasoning for complex situations.
· Action oriented - persists and finishes projects despite obstacles or re-directs when necessary; acts and addresses opportunities with little supervision; meets/manages deadlines and take the extra steps to go the extra mile
· Flexibility: readily adapts to changes, opinions, tactics and strategies to different situations or changing priorities.
· Exceptional written and verbal communication skills
· Critical thinking and problem-solving skills
· Keeps work area organized