P2P Outreach & Departmental Training Coordinator (Finance)
Job Summary:
Responsible for leading outreach efforts to engage with potential partners and stakeholders, as well as coordinating training programs internal and external to the department. Develops and implements strategies to increase collaboration and communication with external suppliers and internal university clients, while also designing and delivering training sessions to enhance the skills and knowledge of departmental staff. Works closely with team members to identify training needs, develop curriculum, and evaluate the effectiveness of training programs. Manages relationships with external partners and ensures alignment with departmental goals and objectives. Supports procurement excellence through development and maintenance of electronic documentation and communication platforms.Minimum Qualifications:
Bachelor's degree -OR- equivalent combination of education and related experience. 2+ years of related experience
This position may be subject to a Level 1 or Level 2 criminal background check
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
- Manage communication distribution software and lists
- Collect, consolidate and draft for distribution departmental communications such as policy and procedure updates.
- Lead communication plans for large scale changes and implementations
- Draft monthly PPS newsletter
- Create marketing materials as needed for the department for events, announcement of new contracts, etc.
- Consolidate and redesign webpages for Procurement & Payment Services and continually make website updates as needed.
- Support PPS outreach to departments by providing marketing materials and soliciting feedback on vendors/contract satisfaction
- Creation of end user training for all procurement relate systems using RISE360 or other software
- Maintenance and updates of training and job aids/procurement manuals
- Author a comprehensive start to finish procurement handbook
- Work with HR and FAST security to update training requirements based on role level access.
- Organize and conduct monthly help desk sessions
- Author, distribute and follow up on end user feedback and satisfaction surveys
- Act as a primary liaison between PPS and BFSS to support training and collaboration.
- Creation of internal training based on job role and maintain accuracy through regular updates
- Organize training materials into easy to access format on SharePoint
- Cleanup of digital records from server files and conversion of on-prem documents to cloud based storage (SharePoint)
- Maintain current templates of job aids, manuals, onboarding guides, website information, policies etc.
- Act as a point of contact for receiving and responding to public record requests (partner)
- Backup administrative tasks such as record disposal requests, off-site property, etc.
- Support, plan and execute annual events
- Attend other on campus and off campus events as needed to raise the profile of PPS services
- Support planning of large meetings between USF units - EPC meetings, Procurement Council
- Performs other duties as assigned.
