Accounts Payable Coordinator (Finance)
Westminster Services is seeking to fill a full-time position in our Accounts Payable department as an Accounts Payable Coordinator. The A/P Coordinator is responsible for processing, entering and proofing Accounts Payable vouchers and refunds; responsible for printing and distributing checks. Must have great interpersonal skills, for this position will interact with all levels of the organization, and foster a Team-oriented environment. Seeking to fill a full-time position (day shift) at our office in Orlando, FL.
JOB SUMMARY: The A/P Coordinator is responsible for processing, entering and proofing Accounts Payable vouchers and refunds; responsible for printing and distributing checks. Must have great interpersonal skills, for this position will interact with all levels of the organization, and foster a Team-oriented environment.
ESSENTIAL JOB FUNCTIONS:
- Provide assistance and support to the Accounts Payable Supervisor.
- Provide assistance and support to Community Business Office Manager, Bookkeepers and other staff.
- Receives, date stamps and sorts A/P mail and weekly batches.
- Responsible for requesting W-9 form, reviewing the W-9 for completeness and entering information to A/P system.
- Creates and assigns vendor numbers to new vendors. Verifies all information required is available and correct before creating new vendor in A/P system, then entering information into A/P system.
- Processes invoices, expense reports, manual checks, refunds, verifying sales tax, accuracy of math, authorized signature and reviewing G/L account number coding using Accounting Software.
- Responsible for entering A/P corrections for G/L coding, A/P Project corrections.
- Proofs A/P vouchers against Register/Post system generated reports and makes necessary corrections before posting vouchers.
- Prepares check run for assigned Communities, run checks and ACHs, reviews checks for accuracy and mails checks to vendors or Community.
- Research invoice problems encountered during voucher processing. Addresses and resolves inquiries concerning vendors and payments with Community staff.
- Responsible for assisting in maintaining/creating written procedures for job processes within A/P area.
- Assist in preparing and boxing check and ACH copies for storage.
- Experience processing Construction related invoices and Purchase Orders. Coordinates with Construction department and Construction vendors related to payment inquires.
- Performs other duties as assigned by the A/P Supervisor.
ESSENTIAL QUALIFICATIONS:
Education: High school diploma or equivalent.
Experience, Basic Knowledge and Abilities:
High school diploma or equivalent. 3-5 years experience with computerized A/P accounting systems.
Position requires attention to detail. Must possess great computer, ten-key proficiency and spreadsheet skills. Good mathematical abilities, including calculating rates and percentages. Good language & communication skills and good telephone skills required, including ability to handle complaints / objections and resolve conflicts. Must possess the ability to meet a busy deadline-oriented schedule. High degree of teamwork and flexibility are essential. Position requires overtime as needed.
Education
Required- High School or better
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
