Research Support Specialist (Finance)

Organization Summary

Our department has over 500 faculty, staff, and residents dedicated to caring for and improving the health of children. Our mission is to be stewards of our community's most vulnerable and important resource - our children.

Position Summary

From a research standpoint the primary purpose of this position is to recruit and retain study subjects while coordinating their visits and managing data gathered as a result of their participation in federal and investigator-initiated research projects while staying compliant with FDA and IRB guidelines and regulations. This position also requires management and oversight of the recruiting facilities. Provides education to research network regarding clinical protocols. Oversees medical or health recruiting and screening protocols, collecting data for research studies. May oversee remote screening locations. Monitors laboratory tests and referrals. Recruits and trains assistants who gather data. Monitors compliance of study procedures with Federal, State and University regulations. Ensures that documents such as eligibility forms and informed consent are appropriately gathered and maintained, HIPAA regulations are followed, and that infection control and safety procedures are implemented. Prepares and maintains regulatory and compliance documents such as IRB applications. Collects and analyzes data from clinical trials or other medical screening. Creates databases based on client information or medical records and analyzes data.Minimum

This position requires a high school diploma or equivalent and four years of experience in office or administrative support or in research support. College education may be substituted for the required experience on a year for year basis.

Preferred

Some experience conducting psychosocial assessments or working in a community-based research project.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

• Organizes clinical research stipend payment and maintains payment database. Monitors and reports budgets. Directs project supply ordering and submission of budget requests/projections as needed to ensure maintenance of ongoing project activities.
• Develops materials to communicate/educate the project to potential clients, their families and the public. Coordinates site visits and collects/manages patient and lab data. Monitors clinical studies and communicates status to PI and other personnel involved in the study. Assists in performing patient assessments to determine level of care needed. Reviews protocol enrollment forms and confirms patient eligibility prior to patient registration, including obtaining all necessary informed consent forms. Participates in follow-up and assists in the care of patient complications. May assist with clerical and patient care activities as needed; assist with medications and treatments. Responsible for coordinating, scheduling, and ensuring proper utilization of laboratory and other research facilities.
• From the clinical standpoint, oversees and organizes the necessary medical treatment and care of high risk patients. Delegates tasks as necessary. Plans, implements, coordinates and evaluates the plan of care in partnership with the family and other members of the healthcare team. Handles the coordination of care, case management, coaching, consultation and intervention for patients with one or more chronic diseases.
• Prepares initial applications for IRB submission, modification requests, and continuing reviews. Prepares and maintains regulatory and compliance documents. Interprets and applies rules and regulations pertaining to clinical research to ensure compliance (i.e. Code of Federal Regulations) Interprets and applies requirements and standards as set forth by the National Institutes of Health and FDA. Recommends changes in procedures in order to locate, accept, and track clients. Actively participates in meetings pertaining to protocols to ensure consistent interpretation and adherence to protocols at all stages of study. Evaluates protocol study forms and reviews records for completeness, accuracy, and compliance preparation for external audits.
• Other duties as assigned