Financial Specialist I (Finance)

Salary: $46,000

Department: University Controller's Office

Position Number: 330101951

Position Summary:

This position is responsible for providing high-quality financial and administrative services to the University in accordance with the terms of the BF Embedded Services SLA. The role requires a strong understanding of university processes, excellent communication and interpersonal skills, and a commitment to customer service. Responsibilities include processing accounts receivable invoices, assisting with new customer onboarding and contract processing, managing employee reimbursements and expenditure transfers, processing purchase requisitions and P-card transactions, coordinating travel arrangements, and handling expense reports. Collaboration with BFSS team members is essential to maintain accurate records and ensure compliance with university policies. The incumbent will also participate in continuous improvement initiatives to identify and implement process enhancements.

Organizational Summary:

Business Support Services (BSS) is shared services unit within the Business and Finance office of the University. BSS provides financial transaction support to optimize efficiency and leverage scale, freeing colleges/units to focus on their academic, instructional, research, or business missions. BSS offers a wide range of services, including accounts receivable, employee reimbursements, purchasing, travel, and USF Foundation transactions. BSS teams work collaboratively with each college or unit to ensure exceptional service.Minimum Qualifications:

• Bachelor's degree in Finance, Accounting, Business Administration, or related field.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.

6 years of directly relevant experience may be substituted for master's degree.

Preferred Qualifications:

Bachelor's degree in Accounting

This position may be subject to a Level 1 or Level 2 criminal background check

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .Job Duties:

Financial Transactions:

• Interpret complex university policies and procedures to coordinate the processing of accounts receivable invoices, assist with new customer onboarding and contract processing.
• Supervise employee reimbursements and expenditure transfers.
• Supervise the procurement process, including the approval of purchase requisitions and P-card transactions, ensuring compliance with university policies and financial guidelines.
• Facilitate and supervise travel logistics, demonstrating the ability to make strategic decisions regarding travel arrangements. Independently review and process complex expense reports, ensuring accuracy and adherence to policies.
• Partner and collaborate on USF Foundation initiatives, providing expertise in processing check requests and purchase requisitions. Contribute strategically to financial activities, ensuring alignment with the organization's goals.

Financial Reporting:

• Analyze data to assist in the preparation of financial reports, statements, spreadsheets, ad hoc reports, and consolidated financial reports used by management/accountable officers.
• Perform analytical analysis of departmental financial transactions.

Transaction Reporting:

• Compile and analyze data for transactional reporting, including transaction counts, average spend per transaction, vendor spend, variance from SLA, and other ad hoc reports as needed.

Stakeholder Interaction:

• Engage in daily, proactive interactions with college faculty, staff, and students to foster effective communication, build collaborative relationships, and provide strategic support.
• Address complex inquiries, offer guidance, and contribute to the overall enhancement with various university agencies (Purchasing, HR, Finance & Accounting, DSR, RPM, UCO, and Travel).

Other Duties:

• Perform other duties as assigned.