Sr. Production Accounting Clerk (Finance)

Responsible for Contractor Payables and Log Sales Receivables; setting up multi-jurisdictional, multi-phase contracts for Barkie Purchase, Logging and Log Sales, as well as tracking and validating loads for payables/receivables, and preparing various GL Account reconciliations.

Resource/Production Accounting Duties:

• Job Set-up - ensures new Jobs are setup in a timely manner for Barkie Receiving; and ensures yard staff are clear on any job specific receiving requirements; Manages active Jobs list in receiving/scale program to reduce risk of yard staff receiving (and thereby paying for) loads on incorrect or expired Contracts.
• Contract Setup - reviews and creates complex Contracts for Purchase or Logging in Fiber Track (FT) Procurement System; works with multiple Foresters and Production Accountant to ensure multi-phase contracts are set up properly for Contractor AP and Log AR.
• Verifies all loads are entered and valid for multiple Weekly Contractor payrolls/check runs; approves pay statement load details for volumes, rates, pay splits etc. ensuring load triggers proper payments/deductions and/or accruals/depletion transactions to meet contractual requirements and/or Company Accounting Policy
• Verifies weekly Prepaid Stumpage and/or Road Depletion transactions; monitoring the depletion of Prepaid Timber Expenses
• Reviewing Coding and Posting Payables as assigned for Job Costing in Fiber Track (FT);
• Entry and reconciliation of complex Government payables for Stumpage and/or Severance Taxes.
• Reconciling Log Sales on a load-by-load basis ensuring Mills have paid the proper contract rates and volumes.
• Handling Timber Supplier inquires on Load based Payments
• Daily imports/exports of data from local scale software to Master Scale database and exports to FT contractor pay system; all staff engaged in moving data through the system for daily validation of loads and daily updates of inventory.
• Daily Log Scale Bureau imports; all staff engaged in importing scale data from Bureaus
• Works with Scaling Bureaus as necessary to resolve data transmission and/or scale data issues from daily imports.
• Provides assistance to Foresters in preparation of Internal Contract (JCW) templates including upload to Company's Share Point Site.
• Provides backup for Production Accountant on critical duties such as Bonding, Bid Deposits etc. as/when needed.

General Accounting Duties:

• Reconciles various GL Accounts as assigned and prepares Working Papers monthly
• Ongoing reconciliation of Barkie inventories (Pieces) between Scale and Contractor Pay system; ensuring all loads are current and straggler tags/pieces are resolved
• Tracks and reports Insurance Certificates status of Contractors available for annual audit
• Assists with data entry of Annual Pole Inventory Counts
• Provides Back up to Junior Clerk for New Vendor Setup; and other duties as necessary
• Provides assistance as necessary in annual 1099 Preparation
• Participates and contributes to company safety program.
• Performs other related duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualifications:

• Education: Associate's degree (A.A.) or equivalent from two-year college or technical school
• Experience: Two to three years' Accounting experience
• License/Certification: NA

Knowledge, Skills and Abilities:

• Knowledge of FOB points, state sales tax laws and rates, EDI
• Microsoft Suite
• Knowledge of state sales tax laws
• Ability to problem solve
• Ability to meet multiple weekly and month-end deadlines; prioritizing and organizing workload to ensure the entire department is able to meet competing deadlines