Senior Executive Assistant (Personal Services)

Company

Federal Reserve Bank of Boston

As an employee of the Boston Fed, you will work to promote sound growth and financial stability in New England and the nation. You will contribute to communities, the region, and the nation by conducting economic research, participating in monetary policy-making, supervising certain financial institutions, providing financial services and payments, playing a leadership role in the payments industry, and supporting economic well-being in communities through a variety of efforts. The Boston Fed is one of 12 Reserve Banks and we serve all or parts of Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont.

The position will be on-site with residency commutable to the Federal Reserve Bank of Boston required.

The Federal Reserve Bank of Boston is seeking an experienced executive assistant for the economic research division. The executive assistant supports the leadership team in carrying out the division's monetary policy responsibilities, manages the policies and procedures for handling confidential information, and coordinate schedules and delivery of products prepared for the Bank President and Board of Directors. The executive assistant reporting to the Vice President of Administration and Operations, serves as a member of the administration team and contributes to various department and Bank activities and projects.

Responsibilities:

• Support the research management team with production workflows, coordinate department deliverables and assist director with managing and communicating deadlines. Support, maintain, and/or prepare complex and confidential documents including memoranda, reports, presentations, and correspondence, at a high level of quality. Anticipate executive needs and proactively provide administrative support. Assist in completing reports and correspondence to Bank management, the Board of Directors, and officials in the Federal Reserve System.
• Manage the operational policies, procedures, and controls for handling confidential information. Coordinate policy cycle workflows and information dissemination. Facilitate access to confidential information, ensure security compliance, and coordinate annual reviews.
• Provide high-level administrative support to the executive vice president and director of research. Serve as first point of contact, triage requests and correspondence, intercept and handle administrative tasks, monitor correspondence for sensitive and priority items, manage calendar, schedule and coordinate meetings with the ability to prioritize meetings and resolve scheduling conflicts, handle travel arrangements. Work closely with the Office of the President to ensure alignment of department priorities and to facilitate support for Bank President.
• Provide administrative support for Director and other department executives participation in internal and external meetings, committees, and other business activities. Act as point of contact and foster relationships with key internal and external stakeholders. 
• Provide logistics support for recruiting activities; work closely with department recruiting team and senior management to organize fly-outs, interview schedules, and manage candidate visit days and reimbursements.
• Contribute to division, Bank, and/or Federal Reserve System project teams and work groups by completing special assignments. Perform ad-hoc executive level assignments and projects as required. Assist department support functions as needed. Assist in planning and executing meetings, events and special projects.  Seek greater efficiency and effectiveness in areas of responsibility and suggest improvements in division processes and procedures.

Other Accountabilities:

Perform other duties as assigned.

Supervision:

This position is not required to supervise others.

Knowledge and Experience:

Knowledge and experience normally acquired through, or equivalent to, the completion of an Associate's degree and a minimum of 7 - 9 years of job related experience:    

• Position requires a high level of confidentiality and discretion, a mature and professional demeanor, organizational savviness, and excellent judgment
• Excellent interpersonal and communication skills are essential
• Strong analytical and technological skills, expertise with MS Office products required
• Ability to anticipate, prioritize, multi-task, and self-direct
• Attention to detail and strong planning and forward-thinking capabilities

Other Requirements:

• U.S Citizenship required

All employees assigned to this position will be subject to FBI fingerprint/ criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.

The above statements are intended to describe the general nature and level of work required of this position. They are not intended to be an exhaustive list of all duties, responsibilities or skills associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

No

Job Category

Operations Family Group

Work Shift

First (United States of America)

The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.

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