Advising Assistant (Finance)

Department: Academic Advising Salary: $36,294 - $40,000 Job Summary

The Advising Assistant provides general assistance and support to students and staff in an advising center.

Duties

• Creates suitable communications and processes for targeted groups of students
• Maintains the calendar for events and assists with advisor appointments
• Coordinates the planning, execution, and evaluation of events
• Serves as the primary point of contact for students, assisting them with inquiries and directing them to the appropriate person as necessary
• Organizes, maintains, and retains documents according to relevant protocols and procedures
• Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards
• Processes a variety of financial and budgetary documents including, but not limited to, vouchers, travel requests, purchases requisitions, and expense reports

Marginal Duties

• Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

• Assists with the supervision of Part Time Employees

Delegation of Work:

• Regularly assigns work to subordinate(s)

Supervision Given:

• May train and counsel subordinate(s)
• May provide feedback to a supervisor regarding other employees' performance, but does not make hiring and dismissal recommendations

Qualifications

Required Education:

• Minimum of 60 hours of college course work

Required Experience:

• Minimum of one (1) year of related job experience

License/Certification:

• None required

Preferred Qualifications

• None

Knowledge, Skills and Abilities

Knowledge:

• Knowledge of the advising function in a higher education environment, and the related trends, issues, and best practices
• Knowledge of basic office and administration tasks and equipment

Skills:

• Good technical skills, including proficiency in MS Office
• Strong analytical and problem solving skills
• Excellent interpersonal and communication skills

Abilities:

• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.