Executive Assistant (Finance)

Accelerate your career. Join the organization that's driving the world's technology and shape the future.

Ingram Micro is a leading technology company for the global information technology ecosystem. With the ability to reach nearly 90% of the global population, we play a vital role in the worldwide IT sales channel, bringing products and services from technology manufacturers and cloud providers to business-to-business technology experts. Our market reach, diverse solutions and services portfolio, and digital platform Ingram Micro Xvantage™ set us apart. Learn more at www.ingrammicro.com

Come join our team where you'll make technology happen in surprising ways. Let's shape tomorrow - it'll be a fun journey!

Job Summary:

Provide comprehensive administrative support to individuals, teams, or departments. This role may serve one or multiple department professionals, managers, division heads, or executives, ensuring smooth day-to-day operations through a wide range of administrative and secretarial tasks.

Key Responsibilities:

• Perform a variety of administrative duties, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Prepare and edit documents, spreadsheets, presentations, reports, and departmental communications.
• Schedule and coordinate meetings, appointments, conference calls, and itineraries.
• Take meeting minutes and assist in the preparation of presentations and reports.
• Manage incoming calls and direct them appropriately.
• Maintain awareness of and ensure compliance with departmental and organizational policies.
• Handle sensitive and confidential information with discretion and professionalism.
• Serve as a liaison and coordinate activities between departments and external stakeholders.

What You Bring to the Role:

• Recognized as a skilled specialist with deep expertise in your functional area.
• May oversee daily operations, delegate tasks, train new team members, and review the work of junior staff.
• Routinely handles complex, non-routine problems requiring sound judgment, analytical thinking, and initiative.
• Proactively identifies opportunities to improve processes, making minor adjustments and enhancements to increase overall team effectiveness.
• Provides high-level administrative or technical support with a broad proficiency across core responsibilities.
• Frequently serves as a mentor or lead resource for junior administrative or support personnel.
• Consistently works independently on complex assignments, demonstrating a high degree of initiative and ownership in issue resolution.
• Makes recommendations for new or improved procedures, contributing to continuous process improvement.
• Operates with minimal supervision, taking independent action to determine methods and procedures for new assignments.
• Viewed as a key knowledge resource within the department or team; often acts as a facilitator and informal team leader.

Qualifications:

• Associate degree (or equivalent experience) with a minimum of 5 years of relevant functional experience or
• High school diploma (or equivalent) with a minimum of 8 years of functional experience, including at least 4 years in a role-specific capacity.

#LI-FY1

The typical base pay range for this role across the U.S. is USD $63,100.00 - $101,000.00 per year.

The ranges above reflect the potential annual base pay across the U.S. for all roles; the applicable base pay range will depend on the candidate's primary work location, pay grade, and variable compensation plan. Individual base pay within each range depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time of hire. New hires starting base pay generally falls in the bottom half (between the minimum and midpoint) of a pay range.

At Ingram Micro certain roles are eligible for additional rewards, including merit increases, annual bonus or sales incentives and long-term incentives. These awards are allocated based on position level and individual performance. U.S.-based employees have access to healthcare benefits, paid time off, parental leave, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, and wellbeing benefits, among others.

This is not a complete listing of the job duties. It's a representation of the things you will be doing, and you may not perform all these duties.

Please be prepared to pass a drug test and successfully pass a pre-employment (post offer) background check.

Ingram Micro Inc. is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected category under applicable law.