Administrative Assistant (Finance)

PAPE' GROUP, INC. – EUGENE, OR - CORPORATE

ADMINISTRATIVE ASSISTANT:Do you thrive in a dynamic, team-oriented environment where attention to detail and a warm welcome make all the difference? The Papé Group, the premier capital equipment dealer in the West, is looking for a full-time Administrative Assistant to support our Eugene, OR corporate office. This position combines front desk reception and mailroom operations, offering the perfect opportunity for someone who enjoys variety, interacting with people, and contributing to efficient office operations. You will be a key player in maintaining a professional and organized corporate environment.

At Papé, we invest in our people. You'll receive ongoing training, strong team support, and opportunities to grow your career. We're proud to offer competitive pay, excellent benefits, and a culture of respect, integrity, and service excellence.

WHAT YOU'LL DO:

Reception Responsibilities

• Serve as the first point of contact for all visitors, ensuring a welcoming and professional experience.
• Answer and route phone calls and respond to emails promptly and courteously.
• Assist internal departments with administrative tasks as assigned.
• Maintain the front desk area and ensure a clean, organized, and stocked workspace.
• Perform basic data entry and maintain spreadsheets, lists, or other company documentation as needed.

Mailroom Responsibilities

• Handle all incoming and outgoing mail, packages, and shipments for the corporate office.
• Operate and troubleshoot mailroom equipment (training provided).
• Coordinate shipping logistics and maintain relationships with postal and carrier vendors.
• Execute mailing projects and assist departments with their shipping needs.

This team member will work Monday – Friday 8am-5pm with a one- hour lunch break.

WHAT YOU NEED:

• Strong verbal and written communication skills with a friendly and professional demeanor.
• Excellent organizational skills and acute attention to detail.
• A customer service mindset and ability to work both independently and as part of a team.
• Comfortable using computers, with the ability to quickly learn new systems and software.
• Proficiency with Microsoft Outlook, Word, Excel, and SharePoint.
• Ability to multitask and manage shifting priorities with adaptability and poise.
• Ability to stand for extended periods and regularly lift up to 50 lbs.
• Self-starter with the ability to manage time effectively in a fast-paced environment.

Compensation: $20/hr

Why work for Pape':

• Competitive pay based on your skills, training, and experience level.
• Outstanding benefits including –401(k) & Roth 401(k) Retirement Plans with Company Match; Medical, Dental, Vision and Prescription Insurance; Flexible Spending Accounts (Flex Plans); Life Insurance; Short- and Long-Term Disability Insurance; Employee Assistance Program; Online and Instructor-Led Training; Tuition Reimbursement for Training Programs.
• Progressive Vacation Plans, Sick Leave & Paid Holidays – Members receive 80 hours of vacation (First year is prorated for new hires based on start date), 40 hours of Sick Leave, and 7 paid holidays each year. Papé vacation plans also have tiers based on your seniority, so as your seniority grows, your vacation time off does as well.
• Advancement– Pape' is a dynamic, growth-oriented organization with a focus on promoting from within.
• Stability and reputation— Pape' is a family-owned, fourth-generation company with over 160 locations, over 4,500 members and 85 plus years of experience. Pape' is known for their stability, honesty and integrity.
• Equipment– We have the largest equipment inventory in the West and an unparalleled parts inventory!
• Employee impact– Enjoy an open-door policy where your voice will be heard and your opinions will matter.
• Training– You will be provided with training and mentoring to prepare you for your role and continued learning to grow your skills.

The Pape' Group maintains a drug-free workplace and as such, requires candidates to successfully pass a pre-employment drug test.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities\u003cbr\u003e \r\nThis employer is required to notify all applicants of their rights pursuant to federal employment laws. \r\nFor further information, please review the \u003ca href=\u0027https://www.eeoc.gov/poster\u0027 target=\u0027_blank\u0027\u003eKnow Your Rights\u003c/a\u003e notice from the Department of Labor.