Office Manager (Administrative)

SUMMARY:

The ideal candidate for this position must be a proven leader and have the ability to handle multiple tasks in a fast-paced environment. In addition, supports the objectives of the organization through the management of all administrative functions throughout the region while demonstrating professionalism and team leadership.

 

RESPONSIBILITIES:

• Communication with both internal and external personnel in person, by telephone or through correspondence; handling all information in a confidential manner.
• General accounting responsibilities (accounts payable, accounts receivable, payroll and other accounting related tasks).
• Prepare invoices by coding and obtaining authorization.
• Responsible for accounts collection by placing calls and coordinating with accounting.
• Customer and employee relations/communication.
• Payroll responsibilities (verify employee's attendance, hours worked, vacation days, holiday, sick time, etc.).
• Ensure hours have proper approval upon submission.
• Submit payroll to Corporate Payroll Department as per payroll schedule.
• Field questions from employees regarding vacation/sick/personal days, etc.
• Receives and initiates telephone calls from employees, supervisors, etc. regarding payroll; responds to routine questions and requests within a 24 hour turnaround time period.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Maintains personnel forms, files, policies, and procedures; processes address change/insurance changes for employees, leave of absences, banking changes, and status change forms.
• Schedules and processes paperwork for physical examines for new hires and reexamines for engineers.
• Transcribes formal investigations.
• Assists with the compiling of information for annual business plan/ assists with monitoring railroad financials against the plan.
• Prepares Excel spreadsheets for fuel, labor stats, guarantee payments & other financial tracking.
• Plans on and off-site company meetings and events.
• Prepares business presentations as requested by departments using Microsoft PowerPoint, storyboarding, and other various suitable methods.
• Administrative duties as assigned.
• Will be required to perform other duties as requested, directed or assigned.

 

REQUIRED SKILLS AND EXPERIENCE:

• Strong analytical skills and communication skills.
• Proficiency in MS Word and Excel.
• Railroad experience preferred but not required.
• Related Experience Required: 2 years relevant administrative & payroll experience.
• Valid driver's license required.

 

REQUIRED EDUCATION AND/OR CREDENTIALS:

• High School diploma or GED.
• Associate's Degree in Administration or related field.

 

 

This position is employed by the specific entity set forth in the job posting.

 

Genesee & Wyoming Inc. and its subsidiary companies do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other protected status under federal, state or local laws.

Admin, Professional & Operations Support