Office Administrator (Finance)
Job Details
Job Location: ERIE - ERIE, PA
Position Type: Part Time
Salary Range: $20.00 - $30.00 Hourly
Office Administrator (Part-Time)
Urban Engineers, Inc. is seeking a part-time Office Administrator to join our Erie office. This position will be responsible for assisting with day-to-day office administrative tasks.
Responsibilities
- Assist Office Manager and Practice Leaders with administrative tasks.
- Track & review invoices for projects, follow-up on Accounts Receivable as necessary
- Track & process Accounts Payable
- Generate and enter cash deposits.
- Provide reports from accounting system as requested.
- Review employee timesheets and expense reports for accuracy.
- Assist with contract and budget setup, monitor budgets weekly
- Handle incoming and outgoing office mail and packages.
- Coordinate with vendors Order to order and maintain office supplies and equipment.
- Assist with local hiring process by filtering resumes, organizing interviews and assisting with onboarding tasks
- Liaison with IT Department to ensure employees and office have needed equipment
- Answer, screen and forward incoming phone calls; Greet and welcome guests as they arrive to the office and direct to appropriate locations.
- Track employee training and qualifications (certifications, expirations) and update resumes and internal and external systems.
- Register employees for events and training; arrange travel and accommodations
- Additional tasks - including remote support of Pittsburgh office as-needed.
Requirements :
- High school diploma
- 1-2 years' experience in administration
- Organizational skills
- Strong writing, proofreading, and editing skills preferred.
- Strong working knowledge of MS Office Suite - primarily Word, Excel and PowerPoint.
- Working knowledge of Adobe Creative Suite and Bluebeam.
- Excellent interpersonal, communication, time management, and organization skills.
- The ideal candidate would have Deltek experience.
Apply today!
Location(s): Erie, PA
Pay Range: $20/hr-$30/hr
About Urban:
Our culture is built around our people. Voted a top workplace by our employees, we are committed to advancing careers and providing a foundation for professional growth. Urban offers a wide range of health, welfare, and financial benefits to our employees, as well as career development through our own Urban Training Institute, tuition assistance program, and certification incentives.
Founded in 1960, Urban provides services for buildings, ports, transit, railroads, airports, bridges, and highways. We specialize in engineering design, environmental, planning, construction services, and program management. By providing innovation, technical excellence, and on-time performance, we create value for a proud Urban family.
Equal Employment Opportunity/M/F/disability/protected veteran status
QualificationsUrban Engineers, Inc. is seeking a part-time Office Administrator to join our Erie office. This position will be responsible for assisting with day-to-day office administrative tasks.
Responsibilities
- Assist Office Manager and Practice Leaders with administrative tasks.
- Track & review invoices for projects, follow-up on Accounts Receivable as necessary
- Track & process Accounts Payable
- Generate and enter cash deposits.
- Provide reports from accounting system as requested.
- Review employee timesheets and expense reports for accuracy.
- Assist with contract and budget setup, monitor budgets weekly
- Handle incoming and outgoing office mail and packages.
- Coordinate with vendors Order to order and maintain office supplies and equipment.
- Assist with local hiring process by filtering resumes, organizing interviews and assisting with onboarding tasks
- Liaison with IT Department to ensure employees and office have needed equipment
- Answer, screen and forward incoming phone calls; Greet and welcome guests as they arrive to the office and direct to appropriate locations.
- Track employee training and qualifications (certifications, expirations) and update resumes and internal and external systems.
- Register employees for events and training; arrange travel and accommodations
- Additional tasks - including remote support of Pittsburgh office as-needed.
Requirements :
- High school diploma
- 1-2 years' experience in administration
- Organizational skills
- Strong writing, proofreading, and editing skills preferred.
- Strong working knowledge of MS Office Suite - primarily Word, Excel and PowerPoint.
- Working knowledge of Adobe Creative Suite and Bluebeam.
- Excellent interpersonal, communication, time management, and organization skills.
- The ideal candidate would have Deltek experience.
Apply today!
Location(s): Erie, PA
Pay Range: $20/hr-$30/hr
About Urban:
Our culture is built around our people. Voted a top workplace by our employees, we are committed to advancing careers and providing a foundation for professional growth. Urban offers a wide range of health, welfare, and financial benefits to our employees, as well as career development through our own Urban Training Institute, tuition assistance program, and certification incentives.
Founded in 1960, Urban provides services for buildings, ports, transit, railroads, airports, bridges, and highways. We specialize in engineering design, environmental, planning, construction services, and program management. By providing innovation, technical excellence, and on-time performance, we create value for a proud Urban family.
Equal Employment Opportunity/M/F/disability/protected veteran status
Salary Minimum: 20Salary Maximum: 30