Accounts Payable Clerk (Administrative)
Accounts Payable Clerk
Department: Finance
Classification: Key
Exemption Status: Non-Exempt
Reports To: Accounting Supervisor
Pay Grade: TBD
Location: All GLC Properties
Position Summary — The Accounts Payable Clerk is responsible for managing the casino's payables by ensuring accurate and timely processing of invoices, expense reimbursements, and vendor payments. The role requires strong attention to detail, organizational skills, and familiarity with accounting processes. This position requires the ability to work in a fast-paced environment and upholds confidentiality and compliance with regulatory requirements
Essential Functions
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- Review and verify invoices for accuracy, completeness, and appropriate approvals.
- Enter invoice data into the accounting system and ensure proper coding to general ledger accounts.
- Prepare, schedule, and issue payments to vendors via check, ACH, or wire transfer.
- Monitor payment schedules to ensure timely payments and avoid late fees.
- Respond to vendor inquiries regarding payment status or discrepancies.
- Maintain strong relationships with vendors to resolve issues quickly and professionally.
- Review employee expense reports for compliance with company policies.
- Process reimbursements and maintain accurate records of transactions.
- Reconcile accounts payable by ledger to ensure all payments are accurately recorded.
- Assist with month-end and year-end closings by preparing accounts payable reports.
- Ensure adherence to company policies, procedures, and internal controls.
- Maintain compliance with gaming regulations and tax requirements, including W-9 and 1099 forms.
- Maintain organized and secure records of invoices, payments, and vendor documentation.
- Assist internal and external auditors by providing the required documentation.
- Identify opportunities to streamline accounts payable processes and improve efficiency.
- Implement best practices for invoice approval and payment workflows.
- Other duties as assigned
Qualifications
- High school diploma or equivalent (required).
- Associate or bachelor's degree in Accounting, Finance, or related field (preferred)
- 1–2 years of accounts payable or general accounting experience (preferred).
- Casino experience (preferred)
Knowledge, Skills, and Abilities
- Proficiency in Microsoft Excel and accounting software (experience with accouting systems like Great Plains, Sage, or NetSuite is a plus).
- Strong attention to detail and accuracy in data entry.
- Excellent organizational and time management skills.
- Ability to communicate effectively with vendors and internal departments
Other Requirements — Required to obtain and maintain a Seneca Cayuga tribal gaming license and a state issued I.D. All applicants must successfully pass a pre-employment drug screening prior to beginning employment. Must be at least 18 years of age per gaming regulations.
Physical Requirements — Position requires sitting for entire shifts. May involve occasional lifting of files, or accounting supplies. Work hours may vary depending on deadlines and operational needs
Work Environment — Grand Lake Casino is a drug and alcohol-free workplace; Must be able to work in a casino environment which includes high levels of smoke, dust, and noise.
This position description is not an exhaustive listing of the expectations associated with the role and additional tasks may be assigned as needed by management. Changes to this document may only be made by a member of the Human Resources Department.
Grand Lake Casino is an Indian Preference Employer. You must be able to pass a drug screen with negative results. Employees are expected to know existing Grand Lake Casino policies and know how to refer to those policies when necessary.
Grand Lake Casino reserves the right to amend this job description.
