Billing Specialist (Administrative)

The Billing Specialist will provide general support to the Accounting Department, with a primary focus on Accounts Receivable (A/R), customer invoicing, and accurate, timely billing. This role may also assist with special projects as needed. The ideal candidate will demonstrate strong analytical abilities and effective communication skills.

KEY RESPONSIBILITIES and TASKS:

• Perform 3-way matching to verify sales orders (A/R system, Order Acknowledgement, Customer Purchase Order).
• Work with Sales and Customer Service to resolve order discrepancies.
• Accurately invoice customers, ensuring alignment with contract terms, pricing, and taxability.
• Distribute invoices via email or by uploading to customer portals.
• Process and submit pay applications for construction-related customers.
• File and manage electronic invoice records.
• Maintain and update customer card billing notes, including tax status and special invoicing instructions.
• Respond professionally to customer inquiries related to invoices or statements.
• Support monthly close processes of A/R function.
• Assist with collections of overdue accounts as needed.
• Participate in process improvements to enhance accuracy, efficiency and internal controls.

EDUCATION/EXPERIENCE:

• High School Graduate
• 2+ years of accounting experience

SPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC:

• Skilled in Microsoft Office Excel, Outlook and Word.
• Excellent communication skills, verbal and written
• Possess strong attention to detail and organizational skills
• Ability to pivot quickly from task to task
• Self-directed with ability to work independently and take initiative.

PHYSICAL EFFORT:

• Ability to sit behind a desk for 8 hours.
• Ability to work on a PC as required.

Salary Minimum: 23Salary Maximum: 28