Office Admin Assistant (Administrative)
Job Summary:
The Office Administrative Assistant supports the daily operations of our manufacturing facility by performing a variety of administrative, scheduling, purchasing and receiving duties. This role ensures accurate and timely processing of documents, maintains communication between departments, and helps keep office functions running smoothly. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced industrial environment.
Duties/Responsibilities:
Scheduling Support
- Help create production jobs for the shop floor
- Coordinate daily and weekly production schedules with supervisors and team leads.
- Support production scheduling by creating and tracking job orders and communicating updates.
- Coordinate daily and weekly production schedules with supervisors and team leads.
- Monitor job progress
- Adjust or reschedule work orders in coordination with production leadership when materials or labor availability change.
- Help ensure timely completion of production targets by identifying and flagging potential bottlenecks.
- Distribute updated schedules and order changes to relevant departments.
- Prepare reports, memos, correspondence, and spreadsheets as requested.
Purchasing Support
- Generate purchase orders manually and using ERP system.
- Review vendor acknowledgments for accuracy and resolve discrepancies.
- Help order and manage office supplies and maintain stock levels.
- Follow up on outstanding receiving / invoices issues and help resolve billing discrepancies.
Receiving & Inventory Coordination
- Receive and document incoming shipments; verify against purchase orders.
- Communicate with warehouse and purchasing departments regarding deliveries.
- Identify and report discrepancies, damages, or shortages to appropriate personnel.
- Maintain accurate records of all received goods and related paperwork.
- Support the inventory tracking process by ensuring accurate data entry.
Cross-Functional Support
- Liaise with production, purchasing, and warehouse teams to support workflow.
- Assist in maintaining compliance with company policies and procedures.
- Participate in continuous improvement initiatives and contribute ideas for process efficiency.
Qualifications:
- High school diploma or equivalent required; Associate degree preferred.
- 1–3 years of administrative or clerical experience, preferably in a manufacturing or industrial environment.
- Basic understanding of shipping and receiving procedures.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP/ scheduling software a plus
- Excellent attention to detail, organizational, and multitasking skills.
- Strong verbal and written communication skills.
- Ability to work both independently and as part of a team.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Ability to walk and stand on concrete in a variety of positions including but not limited to kneeling, crouching, bending, twisting, turning, and occasionally climbing.
- Lift up to 25lbs unassisted.
- Must be able to lift up to 25 pounds at times.
Additional Job Information:
- Wage Expectations: $21.00 to $24.00 per hour starting
- Pay: This is a non-exempt, hourly position and employees are paid on a bi-weekly basis
- Typical Schedule: Five (5) Eight (8) hour days M-F
- Location: On Site – 52182 Ember Road, Lake Crystal MN 56055
- Travel: Very minimal to none
Benefits:
Employees are eligible on the 1st of the month following the completion of 30 days of employment for:
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- Medical
- Dental
- Vision
- Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA
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- Employee Assistance Program (EAP)
- PTO / Holidays
- Company Paid Life Insurance Policy for each full-time employee in the amount of $20,000.00.
- Voluntary Life Insurance for Employees, their spouse (or domestic partner), and their children
- Company Paid Short-term disability (STD) & Long-term disability (LTD)
Employees are eligible for the following benefits as of their first day of employment:
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- 401(k) with partial company match
- 100% vested immediately.
Truck Bodies & Equipment International, a subsidiary of Federal Signal Corporation, encompasses thirteen leading brands of dump bodies, end-dump trailers, landscape bodies, containers, roll-off systems, truck bodies, platforms, hoists, and truck and trailer equipment and accessories. Check us out at www.tbei.com.
Federal Signal Corporation (NYSE: FSS) builds and delivers equipment of unmatched quality that moves material, cleans infrastructure, and protects the communities where we work and live. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Downers Grove, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems. For more information on Federal Signal, visit: www.federalsignal.com.
The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law. If you require reasonable accommodation in the application process, call Human Resources at (507-726-4357). All other applications must be submitted online.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
