Administrative Coordinator (Project Management)

The Administrative Coordinator provides logistical , scheduling, materials management, and coordination capacity for the Vice Provost for Academic Affairs and Faculty Development and the offices and units reporting to the Vice Provost.

Duties:

• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
• Serves as liaison to internal and external partners, this includes staff, faculty and executive leadership, student leaders and students, and community partners and vendors.
• Plans and coordinates special projects
• Organizes programs, events and meetings, sending requests for agenda items, reminders and coordinating logistics.
• Organizes the department and Vice Provost's calendar for annual recurring faculty development programs and sponsored opportunities, including internal and external dates and deadlines.
• Manages records including organizing and maintaining university documentation, continuing education records for faculty development, confidential records, in digital and hard copy form.
• Maintains confidentiality of records.
• Researches, collects and analyzes data and information.
• Prepares written reports and/or presentations including data tables and graphics.
• Plans and coordinates special projects.
• Assists others in Academic Affairs and Faculty Development with data for their presentations.
• Coordinates with the Administrative Manager on financial, budgetary, office and logistical items.
• Performs other related duties as assigned.

Required Education: High School Diploma or GED, AND:

• 12 months office, clerical, or administrative experience

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office specifically Excel and Powerpoint
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Working Conditions:

• Physical: Communicate effectively.  Engage in repetitive motion.
• Environmental: Standard office environment.

Departmental Preferences:

• Data analysis and reporting, organizing schedules and logistical oversight of department workshops, seminars, special events and meetings

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Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.