Administrative Assistant (Finance)

TransCore (TCI), a subsidiary of St Engineering, is hiring a full-time on-site Administrative Assistant, to join our team in Tampa, Florida.

The Administrative Assistant provides front desk coverage and general administrative support to ensure the smooth and efficient operation of the office. This role requires strong organizational skills, a professional demeanor, and the ability to manage multiple responsibilities in a fast-paced environment. This is an onsite position.

Essential Duties and Responsibilities:

• Greet and direct visitors in a professional and welcoming manner
• Answer, screen, and route incoming phone calls
• Monitor general email inbox and respond or forward as appropriate
• Maintain the reception area in a clean and organized manner
• Manage incoming and outgoing mail and deliveries
• Coordinate visitor access and maintain visitor logs
• Prepare and edit correspondence, reports, forms, and other documents
• Order and maintain office supplies and inventory
• Assist with document filing, scanning, and data entry
• Support internal departments with administrative tasks and projects as needed
• Maintain confidential records and handle sensitive information appropriately
• Ensure accurate coding and submission of invoices in accordance with company procedures
• Maintain up-to-date inventory tracking to support operational efficiency and supply management
• Complete onboarding documentation and tasks in a timely and organized manner for new hires

Requirements and Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required.

• Typically requires 2-5 years of related experience.
• Outstanding time management and organizational skills.
• Working knowledge of Windows Operating Systems and Microsoft Office applications (Excel, PowerPoint, and Word), PDF and SharePoint.
• Excellent Communication skills.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee may be seated for extended periods of time. Requires frequent use of keyboard and mouse, must be able to wear a headset for prolonged periods. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee may occasionally lift and/or move up to 15 pounds. The noise level in the work environment is usually moderate.

* TransCore complies with federal and state disability laws and provides reasonable accommodation for employees with disabilities.