Sr Admin Support Specialist (Administrative)

Would you like to assist researchers make advances in weather research to save lives and property of all Americans? Then this is the job for you. CIWRO (Cooperative Institute for Severe and High-Impact Weather Research and Operations) is the largest research unit at OU and we do many types of weather research. Some of the advances that have come from our research are increasing the lead time for tornado warnings, development of weather radar data that the entire country uses and learning how to convey the severity of weather warnings to underrepresented groups. Check out our research at ciwro.ou.edu.

Under general supervision, the Sr Admin Support Specialist performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problems, filing maintenance, scheduling appointments, front office reception, inventory management, typing, report preparation, and correspondence.

• Maintains office files that may be of a confidential nature
• Schedules various appointments for office personnel and ensures administrative details are completed
• Receives incoming calls for office personnel and refers to appropriate person
• Records messages or responds to caller with routine information
• Serves as a contact person for other employees or the outside public
• Provides information regarding location or availability of materials, resources, and services
• Monitors and orders supplies for the office and completes requisitions
• Responsible for preparing, reviewing, and responding to correspondence for the office personnel
• Prepares various reports and makes copies and assembles materials
• May act as the Payroll Coordinator for the department or assist the Payroll Coordinator by providing oversight
• Opens, routes, and prepares incoming/outgoing mail
• May run errands for the department
• Plans and organizes meetings and programs
• Makes travel arrangements
• Performs related duties as assigned to successfully fulfill the function of the position

Required Education: High School Diploma or GED, AND: 

• 24 months office, clerical, or administrative experience.

Skills: 

• Knowledge of office procedures
• General office and customer service skills
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing

Certifications: None

Advertised Physical Requirements: 

• Standard office environment,
• Sit for prolonged periods,
• Communicate effectively and listen, engage in repetitive motions,
• Use of computer and telephone,
• Stand/stoop/bend/reach

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Equal Employment Opportunity Statement

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

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The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!